STREET BANNER REQUEST, Dimensions & Placement Policy . . .

ACCORDING TO THE BOARD OF WORKS RESOLUTION 1-2015:

(1) Requests for each banner location…whether on North 2nd Street; College Avenue; or Hart Street…are to be no longer than for a two-week time-period.

(2) Requests for these locations should occur no sooner than three months prior to the scheduled event.

(3) Requests for banners are subject to the Mayor’s office calendar availability and with the stipulation that proper insurance requirement is secured

(4) Requests to have banners hung will be secured at regular Board of Public Works and Safety meetings with requests secured on the Wednesday prior to the next regularly-scheduled meeting date.

Preferred dimensions of banners would be 3 feet high, between 15 and 20 feet wide, grommets on top & bottom with 2-foot centers, with wind-cuts.  A Certificate of Liability insurance must be provided at least 30 days prior to the hanging of a banner in the amount of $1 million coverage with the City of Vincennes listed as an Additional Insured.

It is the responsibility of the requesting group, organization or individual to deliver the banner at least one week in advance of the date granted by the Board of Works to the Vincennes Street & Sanitation Department, 1600 Bayou Street.  The banner must also be picked up at the Street Department location at the end of the granted period.

In the event of overlapping time-period requests, the Board of Works reserves the absolute right of designation.

For more information, please call the Mayor’s office at 882-7285.

 

OLD GIMBEL CORNER USE – Contract & Instructions . . .

Old Gimbel Corner

Use Agreement

Name of event_______________________________________________________

Date of event ____________________  Arrival Time_______ Departure Time _______

Contact person______________________________________________________

Group/organization name ______________________________________________

Address ___________________________________________________________

Phone number (s) _______________________

 

1) Reservations for use of the Old Gimbel Corner must be made through the Mayor’s office. All events on the Old Gimbel Corner must be approved by the City Board of Works before the Mayor’s office staff will reserve the date and time. The Board of Works meets the 2nd and 4th Monday of each month at 5 p.m. and the request must be placed on the agenda by noon the Wednesday prior to the meeting.

2) For events that will last 6 hours or more (including set-up & take-down time), there is a $250.00 refundable damage deposit required. For events lasting less than 6 hours, (including set-up & take-down time) a $150.00 refundable damage deposit is required. All checks should be made payable to the City of Vincennes. Damage deposits are due no less than 30 days before the event or at the time of Board of Works approval if the event is within than 30 days.

3) A Certificate of Liability Insurance, with the City of Vincennes listed as additional insured, with a minimum of $1 Million ($1,000,000.00) in coverage, must be presented to the Mayor’s office 30 days prior to the event for the approval of the City’s insurance carrier.

4) The Board of Works reserves the right to refuse use of this property at their discretion.

5) All trash removal is the responsibility of the person or organization using the location. Trash must be removed from the Old Gimbel Corner at the end of the event and disposed of properly.

7) Smoke effects, explosives, or pyrotechnics/fireworks are prohibited on this property.

8) All materials and/or equipment desired to be placed on the Old Gimbel Corner property for any event must be made known to the Board of Works members at the time of the request.

10) Nothing may be attached to or placed on any part of this property that would cause permanent damage.

11) Protected candles or oil lamps are permitted, however open fires in fire pits or other structures are strictly prohibited.

12) Any permits or licenses necessary for the sale or consumption of alcoholic beverages are the responsibility of the person or group reserving the Old Gimbel Corner.

13) Inspection of the Old Gimbel Corner will be done at 7:30 a.m. the day following the event. The damage deposit will be returned provided that this property is left in a clean and undamaged manner.

14) If the condition of the Old Gimbel Corner is such that the damage deposit will not be returned, the renter will be notified, by letter, of the reason why such action was taken.

15) The Old Gimbel Corner is to be vacated by the stated departure time. Please allow time for cleanup. If departure time exceeds more than 30 minutes, the damage deposit will be forfeited.

16) If city staff is called out for assistance in any event other than a true emergency, before 7 a.m. or after 4 p.m. by any person, group or organization, a $50.00 per hour fee will be charged with a $50.00 minimum.

The undersigned, either individually or as an authorized representative of a group or organization does hereby acknowledge that he/she has read the above agreement and hereby agrees to the terms of said agreement.

Signature  __________________________________

Printed name ________________________________

Date ____________________

 

 

Date event approved by Board of Works _______________________