The City of Vincennes is accepting applications for the position of Parks Maintenance Director. This full-time position reports directly to the Parks and Recreation Superintendent. The position performs a variety of general parks maintenance tasks as well as oversees all aspects of the City Aquatics Center.  Must have AFO certification or be willing to attending training and become certified as an Aquatics Facility Operator.

A valid driver’s license, high school diploma or GED, and prior general maintenance experience is required. Normal work hours are Monday – Friday from 7:00 a.m. – 3:30 p.m. Some evening and weekend work is required on an on-call basis. The City offers a comprehensive benefit package including health, dental & vision insurance as well as State of Indiana retirement (PERF).

Interested applicants must submit a resume detailing qualifications and references by 4:00 p.m. Friday, March 6, 2020 to: Steve Beaman, Superintendent of Parks and Recreation, 201 Vigo Street, Vincennes, IN 47591 or send via email to: parks@vincennes.org.

The City of Vincennes is an Equal Opportunity Employer.

THE CITY OF VINCENNES

JOB DESCRIPTION

TITLE: PARKS MAINTENANCE DIRECTOR

DEPARTMENT: PARKS AND RECREATION DEPT.

DATE: REVISED FEBRUARY 20, 2020

REPORTS TO: PARKS AND RECREATION SUPERINTENDENT

PURPOSE OF POSITION

Under supervision of the Park and Recreation Director, performs, as directed, all maintenance activities of the Parks Department. Assists with and coordinates the daily activities by determining manpower, equipment and material needs for specific jobs, providing instruction and guidance and inspecting final results as necessary. Position is that of a “hands-on” operator, required to assume all duties and be proficient in all aspects of parks department functions and operations. Director works within established policies and department objectives. Work is judged on capabilities and results achieved.

ESSENTIAL PARK DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Coordinate and help perform all daily maintenance operations of the Vincennes Parks Department and Rainbow Beach Aquatics Center.
• Must be able to identify needs and work independently, as well as supervise and provide training to part-time seasonal employees on daily operations.
• Perform daily inspection of park facilities and equipment, and do all scheduled maintenance on the Parks Department equipment to maintain it in good working order.
• Make Superintendent aware of all maintenance, infrastructure, materials and supplies needed.
• Act upon verbal or written instructions from the Parks and Recreation Superintendent.
• Maintain City Parks Shop and storage buildings in a neat, orderly condition.
• Maintain park sidewalks, walking paths, and parking lots of snow removal during the winter months and may be called upon to assist Street Dept. with other snow removal.
• Practice and direct workers to follow safety guidelines.
• Respond to emergency maintenance needs outside of normal business hours.
• Have basic knowledge of maintaining trees and assorted plants throughout the park. A pesticide applicator’s license is desirable, but can be obtained.
• Monitor activities of contractors working within the city parks.
• Coordinate activities with other departments as needed and assist Park and Recreation Superintendent with other projects as required.

ESSENTIAL POOL DUTIES AND RESPONSIBILITIES

Perform all pool operations from preparing pool opening in the spring to closure in late summer. Duties include monitoring pump house equipment and chemicals, water quality and testing, and inspecting all other equipment in and around the pool.  Rainbow Beach is a year-round maintenance responsibility.  Maintenance Director and/or Parks Superintendent will be at the pool daily and on-call after hours to address needs as they arise.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are minimal requirements for this position.

EDUCATION

High school diploma or GED required. 3+ years related experience in all or some of the following: grounds maintenance with manual labor, building maintenance, construction trades, plumbing, operation and maintenance of grounds and landscaping equipment, and/or swimming pool operation.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must have the ability to exert heavy physical effort necessary to perform certain park maintenance tasks, involving some combination of climbing, balancing, stooping, kneeling, crawling, and lifting, carrying, pushing and/or pulling of objects and materials weighing up to one hundred pounds.

ENVIRONMENTAL ADAPTABILITY

While performing the duties of this job, the employee is regularly exposed to outside weather conditions.

The City of Vincennes delivers collected curbside recycling to Republic Services. Republic has established new guidelines due to the down-market of recyclables and contaminated recycling. The City of Vincennes will continue to collect curbside recycling from residents at no charge. All recycling collected curbside will need to be inside the Vincennes City recycling totes, items outside the tote will not be collected.

Totes may be purchased at the Clerk Treasurer’s office for $5 each.

If non-recyclable items are observed in totes, nothing will be picked up!

Cardboard must be broken down and inside the recycling totes.

The following is a list of acceptable and non-recyclable items taken from the guidelines provided by Republic Services.

ACCEPTABLE RECYCLABLE MATERIALS

• All paper grades: Including newspapers, magazines, soft book, junk mail, office paper, manila folders
• Cans-aluminum, steel
• Plastic-bottles and jugs (#s 1, 2, & 5)
• Cardboard-boxboard, brown paper bags

NON-RECYCLABLE MATERIALS

Oversize cardboard                                             Pizza boxes

Plastic bags/film                                                   Styrofoam

Medical waste                                                        Food Waste

Garden hoses                                                         Yard waste

Electronics                                                              Batteries

Microwaveable food trays                                Construction waste

Wax paper/wax cardboard

ACCORDING TO THE BOARD OF WORKS RESOLUTION 1-2015:

(1) Requests for each banner location…whether on North 2nd Street; College Avenue; or Hart Street…are to be no longer than for a two-week time-period.

(2) Requests for these locations should occur no sooner than three months prior to the scheduled event.

(3) Requests for banners are subject to the Mayor’s office calendar availability and with the stipulation that proper insurance requirement is secured

(4) Requests to have banners hung will be secured at regular Board of Public Works and Safety meetings with requests secured on the Wednesday prior to the next regularly-scheduled meeting date.

Preferred dimensions of banners would be 3 feet high, between 15 and 20 feet wide, grommets on top & bottom with 2-foot centers, with wind-cuts.  A Certificate of Liability insurance must be provided at least 30 days prior to the hanging of a banner in the amount of $1 million coverage with the City of Vincennes listed as an Additional Insured.

It is the responsibility of the requesting group, organization or individual to deliver the banner at least one week in advance of the date granted by the Board of Works to the Vincennes Street & Sanitation Department, 1600 Bayou Street.  The banner must also be picked up at the Street Department location at the end of the granted period.

In the event of overlapping time-period requests, the Board of Works reserves the absolute right of designation.

For more information, please call the Mayor’s office at 882-7285.

Please click the link below for a map and description of the modifications for the Urban Enterprise Zone boundaries:

UEZ Map

Vincennes Riverfront Pavilion

Rental Agreement

Name of event____________________________________

Date of event _________________  Arrival________ Departure________

Contact person____________________________________

Group/organization name __________________________

Address _________________________________________

Phone number (s) _________________________________

1) Reservations for the Vincennes Riverfront Pavilion must be made through the Mayor’s office.  Events at the Pavilion must be approved by the City Board of Works before the Mayor’s office staff will reserve the date and time.  The Board of Works meets the 2^nd and 4^th Monday of each month at 5 p.m. and the rental permission must be requested to be placed on the agenda by noon the Wednesday prior to the meeting.  Call 882-7285.

2) For events that are not open to the public and will last 6 hours or more (full day), there is a $200.00 rental fee ($214.00 with sales tax) and an additional $250.00 refundable damage deposit.  For events lasting less than 6 hours (1/2 day) the fee is $100.00 ($107.00 with sales tax) and a $150.00 refundable damage deposit. All checks should be made payable to the City of Vincennes. Rental fees and damage deposits are due no less than 30 days before the event or at the time of Board of Works approval if the event is within than 30 days.

3) A Certificate of Liability Insurance, with the City of Vincennes listed as additional insured, with a minimum of $1 Million ($1,000,000.00) in coverage, must be presented to the Mayor’s office 30 days prior to the event for the approval of the City’s insurance carrier.

4) The Board of Works reserves the right to refuse use of the Pavilion at their discretion.

5) All trash is the responsibility of the person or organization using the facility.  Trash must be removed from the Pavilion at the end of the event and disposed of properly.

6) Smoke effects, explosives, or pyrotechnics/fireworks are not permitted in the building.

7) Nothing may be attached to any part of the facility that would leave permanent damage such as nails or pins

8) Protected candles or oil lamps are permitted, however open fires (fire pit or chimineas) are strictly prohibited.

9) The garden and grounds of the Old State Bank are not included in the Pavilion rental.  To request use of those facilities, contact the State Historic Sites Office at 1-812-882-7472.

10) Any permits or licenses necessary for the sale or consumption of alcoholic beverages are the responsibility of the person or group reserving the Pavilion.

11) Inspection of the Pavilion will be done at 7:30 a.m. the day following the event.  The damage deposit will be returned provided that the Pavilion and rest rooms are left in a clean and undamaged condition. If the picnic tables are moved for the event, they must be returned to the original location by the person, group or organization that is using the Pavilion.

12) If the condition of the Pavilion is such that the damage deposit will not be returned, the renter will be notified, by letter, of the reason why such action was taken.

13) The Pavilion is to be vacated by the stated departure time.  Please allow time for cleanup.  If departure time exceeds more than 30 minutes, the damage deposit will be forfeited.

14) If city staff is called out for assistance in any event other than a true emergency, before 7 a.m. or after 4 p.m. by any person, group or organization, a $50.00 per hour fee will be charged with a $50.00 minimum.

15) The city stage is not available for private use and must have the Mayor’s office written permission for use in any public event.

The undersigned, either individually or as an authorized representative of a group or organization does hereby acknowledge that he/she has read the above agreement and hereby agrees to the terms of said agreement.

Signature _________________________________

Printed name ______________________________

Date _________________

Date event approved by Board of Works _______________________

The Vincennes Tree Board is excited to announce they are taking requests from residents for street trees to be planted on their property. A street tree is planted in the city’s right of way – the space between the sidewalk and the curb.  Tree Board members will help residents choose an appropriate size and type of tree that will be best for their location.  To request a tree, please contact Tree Board Member Ryan Lough, ryanlough@perkalawngardens.com or 812-899-5532 or Dennis Kordes at 812-895-1504.

To report a problem with a tree that is located in the city’s right of way, use the contact information listed above. Please include your name, address, phone number, location of tree, type of tree (if known) and problem with the tree: dead tree, fallen tree, tree with excessive dead limbs, lightning struck tree, heavily rotted tree, stump.

Old Gimbel Corner

Use Agreement

Name of event_____________________________________

Date of event ____________________  Arrival Time_______ Departure Time _______

Contact person_____________________________________

Group/organization name _____________________________________
Address _____________________________________
_____________________________________

Phone number (s) _______________________

1) Reservations for use of the Old Gimbel Corner must be made through the Mayor’s office. All events on the Old Gimbel Corner must be approved by the City Board of Works before the Mayor’s office staff will reserve the date and time. The Board of Works meets the 2^nd and 4^th Monday of each month at 5 p.m. and the request must be placed on the agenda by noon the Wednesday prior to the meeting.

2) For events that will last 6 hours or more (including set-up & take-down time), there is a $250.00 refundable damage deposit required. For events lasting less than 6 hours, (including set-up & take-down time) a $150.00 refundable damage deposit is required. All checks should be made payable to the City of Vincennes. Damage deposits are due no less than 30 days before the event or at the time of Board of Works approval if the event is within than 30 days.

3) A Certificate of Liability Insurance, with the City of Vincennes listed as additional insured, with a minimum of $1 Million ($1,000,000.00) in coverage, must be presented to the Mayor’s office 30 days prior to the event for the approval of the City’s insurance carrier.

4) The Board of Works reserves the right to refuse use of this property at their discretion.

5) All trash removal is the responsibility of the person or organization using the location. Trash must be removed from the Old Gimbel Corner at the end of the event and disposed of properly.

7) Smoke effects, explosives, or pyrotechnics/fireworks are prohibited on this property.

8) All materials and/or equipment desired to be placed on the Old Gimbel Corner property for any event must be made known to the Board of Works members at the time of the request.

10) Nothing may be attached to or placed on any part of this property that would cause permanent damage.

11) Protected candles or oil lamps are permitted, however open fires in fire pits or other structures are strictly prohibited.

12) Any permits or licenses necessary for the sale or consumption of alcoholic beverages are the responsibility of the person or group reserving the Old Gimbel Corner.

13) Inspection of the Old Gimbel Corner will be done at 7:30 a.m. the day following the event. The damage deposit will be returned provided that this property is left in a clean and undamaged manner.

14) If the condition of the Old Gimbel Corner is such that the damage deposit will not be returned, the renter will be notified, by letter, of the reason why such action was taken.

15) The Old Gimbel Corner is to be vacated by the stated departure time. Please allow time for cleanup. If departure time exceeds more than 30 minutes, the damage deposit will be forfeited.

16) If city staff is called out for assistance in any event other than a true emergency, before 7 a.m. or after 4 p.m. by any person, group or organization, a $50.00 per hour fee will be charged with a $50.00 minimum.

The undersigned, either individually or as an authorized representative of a group or organization does hereby acknowledge that he/she has read the above agreement and hereby agrees to the terms of said agreement.

Signature  __________________________________

Printed name ________________________________

Date ____________________

Date event approved by Board of Works _______________________